Document standards

The law (Effective July 1, 2009) creates standardization guidelines for documents recorded with all State of Ohio County Recorder Offices. The purpose is to provide a standard area on every instrument for placing the necessary documentation for recording. This guideline makes certain that recording will be efficient and easily noticeable throughout the State of Ohio. The law also provided for some exceptions and does allow for items out of compliance to be recorded with an additional fee.

The detail on this law can be found in Ohio Revised Code 317.114

Guidelines are as follows:

• Computer font size of at least 10 point
• Minimum paper size – 8 ½ x 11
• Maximum paper size – 8 ½ x 14
• Black or Blue Ink ONLY
• No use of highlighting
• Margins
• 3 inch margin on top of first page
• 1 ½ inch top margin on all additional pages
• 1 inch margin on each side and bottom

If a document does not conform to these guidelines, an additional recording fee of $20 will be collected. These guidelines do NOT apply to:

• Any document from any court or taxing authority;
• Plats;
• DD214’s;
• Any state or federal document;
• Any document executed prior to the effective date of this law.

Short code and document type

AJL (ABSTRACT JUDGEMENT LIEN)JE (JUDGEMENT ENTRY)PAM (PLAT AMENDMENT)
AJLR (ABSTRACT JUDGEMENT LIEN RELEASE)HCDEC (HEALTH CARE DECLARATION)POA (POWER OF ATTORNEY)
AD (ADDENDUM)HCPOA (HEALTH CARE POWER OF ATTORNEY)PA (POWER OF APPOINTMENT)
AF (AFFIDAVIT)L (LEASE)RTFR (RIGHT OF FIRST REFUSAL)
AGR (AGREEMENT)LC (LAND CONTRACT)SHD (SHERIFF DEED)
AM (AMENDMENT)LIEN (LIEN)SI (SUPPLEMENTAL INDENTURE)
AN (ANNEXATION)LP (LIS PENDENS)T (TERMINATION)
AS (ASSUMPTION)MEDR (MEDICAL LIEN RELEASE)TC (TAX CERTIFICATE)
ASSNG (ASSIGNMENT)MEDL (MEDICAL ASSISTANCE LIEN)TCR (TAX CERTIFICATE RELEASE)
BANKRUPTCY (BANKRUPTCY)MEDREC (MEDICAID ESTATE RECOVERY)UL (UNEMPLOYMENT LIEN)
CCAN (CORPORATION CANCELLATION)MEMO (MEMORANDUMULC (UNEMPLOYMENT LIEN CONTINUE)
DECL (DECLARATION)MERG (MERGER)ULR (UNEMPLOYMENT LIEN RELEASE)
CONDO (CONDOMINIUM)MTG (MORTGAGE)V (VACATION)
COVN (COVENANT)NC (NAME CHANGE)WAIVER (WAIVER)
DISC (DISCLAIMER)N (NOTICE)WCL (WORKERS COMP LIEN)
D (DEED)NPPT (NOTICE OF PROPERTY TRANSFER)WCRL (WORKERS COMP LIEN RELEASE)
E (EASEMENT)NPPTR (NOTICE OF PROPERTY TRANSFER REAL EST)ZA (ZONING AMENDMENT)
FTL (FEDERAL TAX LIEN)OPT (OPTION)ZR (ZONING RESOLUTION)
FTLW (FEDERAL TAX LIEN WITHDRAWL)ORD (ORDINANCE)R (RELEASE)
FTLR (FED TAX LIEN RELEASE)PTNR (PARTNERSHIP)RES (RESOLUTION)
FTPTR (FED TAX LIEN PART RELEASE)PTL (PERSONAL PROP TAX LIEN)RST (RESTRICTION)
FS (FINANCING STATEMENT)PTLR (PERSONAL PROPERTY TAX LIEN RELEASE)